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Library rules

  • LIBRARY USE GUIDELINES

Admission & Access Policy

01

Admission to the Library

  • All members must deposit their belongings at the property counter at their own risk. The library is not responsible for loss or damage.
  • Carrying bags or briefcases inside the library is strictly prohibited.
  • Users must allow security to check personal belongings (books, files, etc.) before leaving the premises.

02

Care of Library Materials

  • Library resources like books, journals, and digital materials are valuable and often rare.
  • Writing, underlining, tearing, or damaging library materials is strictly prohibited.
  • Copying or tracing content is restricted under copyright laws; users are responsible for violations.
  • Members should check the condition of books before borrowing. Any damage must be reported at the issue counter; otherwise, users may have to replace or compensate for the damaged material.

03

Library Clearance Policy

  • All individuals leaving the institute must return their library membership card.
  • A clearance certificate from the librarian is mandatory, confirming no dues or pending overdue charges.
  • LIBRARY HELP

User Education

At KLE Tech Hubballi, we conduct regular user education programs to help you confidently access and use our library resources. From first-year orientations to database-specific sessions, we’re here to build your research and information literacy skills every step of the way.
  • KNOW YOUR LIBRARY

Rules & Responsibilities

This policy outlines the acceptable use of computers, networks, and digital resources (including internet and e-resources) by all KLE Tech administrators, faculty, staff, and students.
  • All equipment must be used under the supervision of Library staff.
  • Users must follow standard network etiquette and maintain a polite and respectful environment.
  • Misuse of technology or violation of any policy condition may result in disciplinary action.
  • Impersonating others, sending obscene or inappropriate content, or revealing personal contact information (theirs or others).
  • Disrupting network access for others.
  • Sharing login IDs, passwords, or allowing others to access their accounts.
  • Attempting to access another user’s credentials or files.
  • Downloading content (books, articles, chapters) using bots, crawlers, or downloading software. This violates publisher policies and may lead to revoked access for the entire university.
  • Altering or deleting others’ files or programs.
  • Connecting external devices (e.g., mobile phones or storage devices) to library computers.
  • Installing, copying, or distributing copyrighted software or media without written permission.
  • Using systems for illegal or unauthorized purposes.
  • Creating, sharing, or executing harmful software such as viruses, worms, or Trojans.
  • Accessing or distributing abusive, obscene, sexually explicit, or harassing content. If such material is accessed accidentally, users must report it immediately to Library staff.
  • The network must not be used for mass personal messaging or non-academic email distribution.
  • Users must keep the library clean and maintain its decorum.
  • Each user is responsible for activities under their assigned internet account (issued by INFO CELL).
  • The Central Library reserves the right to assess user behavior and take disciplinary action in case of any violations.
  • Members must be ready to show valid identification when requested.
  • Outerwear, bags, files, umbrellas, and personal books must be deposited at the property counter before entering.
  • Personal books are not allowed inside the library.
  • Mobile phone use is strictly prohibited inside the library.
  • Food or refreshments are not permitted anywhere in the library.
  • Loud conversations and disturbances are not allowed; maintain silence at all times.
  • The library is a space for focused study—maintain dignity and calm.
  • Always check books before borrowing. Report any damage or missing pages in advance.
  • Borrowers are held responsible for any damage found upon return.
  • All textbooks must be returned before the due date.
  • Return documents on time to ensure fair access for all users.
  • Fines apply to overdue books, and borrowing privileges will be withheld until dues are cleared.
  • Members with repeated late returns (more than three times) may face reduced borrowing limits.
  • The librarian may recall any borrowed document at any time.
  • Do not reshelve books; leave them on designated tables or trolleys to avoid misplacement.
  • Handle all materials with care. Writing, marking, or damaging library property is prohibited.
  • Lost or damaged items must be replaced or compensated as per librarian’s assessment.
  • Notify the library of any change in address during your membership period.
  • All borrowed items must be returned before going on extended leave.
  • Sub-lending of borrowed materials is not allowed.
  • Present all borrowed materials at the exit for verification by security.
  • Security may inspect personal belongings at the gate, including issued books.
  • Suggestions for new books or service improvements are welcome.
  • Misbehavior or misconduct with staff may result in suspension of membership.
  • The librarian reserves the right to cancel membership or deny entry to anyone violating library rules.
  • Photography is strictly prohibited inside the library.
  • LIBRARY ACCESS

Registration & Membership Policy

At KLE Tech, students, faculty, staff, and research scholars are eligible library users. We also extend membership to our constituent colleges and partner organizations or industries.

Membership
Borrowing Limit
Undergraduate (B.E.) Students
4 Books
Postgraduate (M.Tech) Students
4 Books
Research Scholars
4 Books
Students (UG & PG ) SC/ST Book Scheme
4 Books
SEPB Book Bank Beneficiaries
4 Books
Regular Faculty (All Schools/Departments)
10 Books
Probationary Faculty
5 Books
Visiting Professors
5 Books
Emeritus Professors
5 Books
Corporate/Industry Members
5 Books
Non-Teaching & Technical Staff
2 Books